Sample Letter

 

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The following is a sample letter to parents of students planning to attend Illawonga camp. It may be used as a guideline for your personalised letter.

Harbour Primary School (Letterhead)

45 Lambert Street, Holdings Bay, SA 5079

Phone: 1234567  Fax: 2345678

Circular to parents of year 5 students attending the Murray River camp in Term 2, Week 5, 2007.

This year our year 5 students will be attending Illawonga Camp, a nature based educational camp program focusing on the Murray River.

Objectives.

v    To develop an understanding of the importance of the Murray River as a natural resource.

v    To develop an understanding of the cultural and historical significance of the Murray River.

v    To increase awareness of the human impacts on our environment.

v    To highlight our responsibilities towards the Murray River.

When:

Term 2, Week 5 which is Wednesday 24th to Friday 26th May, 2007.

Transport:

Illawonga Camp provide a modern luxury coach with seat belts for student transfers.

Type of accommodation:

Dormitories.

Food:

This is a fully catered camp. Please read the student dietary requirement form provided.

How long is the camp?

Students will depart school at 9.15am on Wednesday 24th and return to school by 3.00pm on Friday afternoon. This gives the students 3 days and 2 nights away.

Where is Illawonga Camp?

Illawonga camp is near Swan Reach on the Murray River about 2 hours drive from Adelaide.

Activities:

The activities at Illawonga Camp are varied and are based on a study of river ecology, animals & the Murray Mallee. Information about wombats, Kangaroos, irrigation and aquaculture are included. The learning takes place in a fun environment whilst students go yabbie fishing, visit the Punyelroo Cave, ride on a tour barge and go spotlighting from a bus. The camp also has a gymnasium with a huge foam filled pit. Other activities include team rowing in a large boat, campfires, archery, pool and table tennis. (I have provided you with a copy of the camp itinerary.)

Staff attending Camp.

There will be 4 staff attending the camp. Mrs. Jones is the camp coordinator and Mrs. Peters is in charge of 1st aid and medical requirements. Mr. Symes and Mr. Bolte will also be attending.

Safety

Safety on camp is paramount. For all activities on or near the river, students must wear buoyancy vests which are supplied by Illawonga camp. As well as Mrs, Peters, the Illawonga camp staff all hold senior 1st aid certificates. The Swan Reach Ambulance Service is on 24hr standby for serious problems.

Cost

The cost of the camp is $000.00 per student. This includes bus transport, food, accommodation and activities.

Payment Options

You may pay in full by cheque to: Harbour Primary School, or by weekly payments of $10.00. Please contact Mrs. Read at the school office on 1234567 for information about a weekly payment schedule. All camp money must be received in full before Friday 5th May.

Consent Forms and other information

To ensure that we are able to take good care of your child, please fill in the 4 forms provided with this letter. (If your child does not have any particular dietary requirements you do not need to fill out the Dietary Form) The other consent forms must be completed and returned to Mrs. Jones before Friday 5th May. I have also provided you with a What Students Need to Bring to Illawonga Camp form. Please keep this in a safe place so you can refer to it when it comes time to pack.

Preparing for camp

This is quite likely the first camp your child has attended so naturally they might be a little apprehensive. Please be assured that we will do everything we can to help your child overcome any anxiety before or on the camp. Class teachers are already conducting discussion sessions and doing activities at school to reduce uncertainties so that the children feel comfortable with going on camp and will in fact look forward to it with enthusiasm and excitement,

If you have any further questions, please contact me at school on 1234567 between 3.00pm and 4.00pm on weekdays.

Yours sincerely,

Mrs. P. Jones on behalf of the organizing committee

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